Questions you may wish to ask before you make a final decision on your location… … and of course we would love to tell you our answers!
Is the food prepared fresh on-site, or is it merely reheated? (ask to see the kitchen – we could let you eat off our floor!)
Will the caterer or venue guarantee not to run out of food, at any time, for any reason, or do they offer “place counts?”
Is coffee service included? With assorted regular and decaffeinated hot teas?
Will the caterer provide a complimentary basket of food to the family upon departure?
May you preview an actual party similar to your own to see real presentation and sample ACTUAL party food? (A tasting is cooking “for one”)
How much flexibility does the caterer offer in the food and beverage selection process? Is the choice really yours?
Would you be permitted to contact the client from last weekend for a reference? You may want to choose a random date, or your date from last year. A hand selected reference is not a reference at all!
Will the person working with you to plan the mitzvah celebration be present throughout the entire event to assist you with details?
Will a staff person greet guests as they arrive and assist with gifts?
Is a coatroom provided, with an attendant?
Will the facility operators guarantee the temperature of the facility to be comfortable in a tuxedo regardless of the temperature outside? Will adjustment be within their control at your event?
What restroom facilities exist on site? This is often distant
Does the facility accommodate disabled guests gracefully? Is access to the building, fppd, beverage, seating and restrooms on one level? (Important for elderly guests as well as those in wheelchairs or walkers)
How much parking is available? Is it free?
Is valet parking an option? Is it recommended? If so, why?
How early will your vendors be allowed access to the facility to set up?
Is any décor included with the facility rental?
Will the facility provide floor-length linens and overlays? Is there any additional charge? Who is responsible for placing the linens for setup?
Will the facility provide a standard centerpiece for guest seating tables? Is there any additional charge?
What is the maximum number of seats that can be provided at tables with a dance floor, buffets, cake, musicians (and any other added features you may want in place)? Is that enough seating for your number of guests? (The capacity of a phone booth is 3 – make sure you get seating numbers NOT capacity!)
Are tables provided for gifts, placecards, guestbooks, etc? Is there any additional charge?
Is there any additional charge for a dance floor?
Is it possible to drop off photos, favors, etc. early in the week?
Can special dietary issues be accommodated?