Questions You May Wish To Ask Before You Make A Final Decision On Your Reception Location…
Is the food prepared fresh on-site, or is it merely reheated there? (Ask to see the kitchen!)
Will the caterer or venue guarantee not to run out of food, at any time, for any reason?
Is coffee service included? With assorted regular and decaffeinated hot teas? Or, is it “A La Carte”?
Will the caterer provide a complimentary basket of food to the bride and groom upon departure?
Is there an additional charge for cutting and serving of the cake on china if the cake comes from an outside vendor?
May you preview an actual reception similar to your own to see a real presentation and sample actual party food?
How much flexibility does the caterer offer in the food and beverage selection process? What costs extra?
Would you be permitted to contact the client from last weekend for a reference? You may want to choose a random date, or your date last year. After all, a hand selected reference is not really a reference.
Will the person working with you to plan the wedding be present throughout the entire reception to assist you?
Will a staff person greet guests as they arrive?
Is a coatroom provided, with an attendant?
Will the facility operators guarantee the temperature of the facility to be comfortable in a tuxedo regardless of the temperature outside? Will adjustment be within their control at your event? Or is the building on a timer?
What restroom facilities exist on site? (Be sure to look at them)
Does the facility accommodate handicapped guests gracefully? Is access to the building, food, beverage, seating, and restrooms on one level? (Important for elderly guests as well as those in wheelchairs)
How much parking is available? Is it free?
Is valet parking an option? Is it recommended? If so, why?
How early will your vendors be allowed access to the facility for setup?
Is any décor included with the facility?
Will the facility provide floor-length linens and overlays? Is there any additional charge? Who is responsible for placing the linens for set-up?
Will the facility provide standard centerpieces for guest seating tables? Is there any additional charge?
What is the maximum number of seats that can be provided at tables with a dance floor, buffets, cake, musicians, (or any other added feature you may want in place)? Is that enough seating for your number of guests? (4 people can “fit” in a telephone booth, that doesn’t mean it is comfortable)
Are tables provided for gifts, place cards, guest books, etc? Is there any additional charge for linens or skirting?
Is there any additional charge for a dance floor?
Is it possible to drop-off photos, cake knife, bride’s book, toasting flutes, etc. early in the week? Will they keep them in a secured location?